Digital door signs and room booking
Who’s in there? When is it free? See at a glance. Book right away.
ScreenWay Door & Sign makes room status, bookings and check-ins a no-brainer. Outlook, Teams and Google Calendar in sync – LED status at a glance, ghost meetings eliminated automatically.
Ghost meetings down 30 percent, 30 minutes of search time saved per employee every day – with live sync to Outlook, Teams and Google Calendar.
LED status indicator
Three colours.
All clear.
ScreenWay Door & Sign communicates room availability as simply as a traffic light – readable in a second, from any angle. Green means free, orange means occupied soon, red shows the current meeting with its end time.
Applications
More than a door sign
ScreenWay Door & Sign is a complete room booking ecosystem – from the individual conference room to an overview of every floor.
Real-time calendar sync
All bookings from Outlook, Microsoft 365, Google Workspace or Teams appear automatically on the display – no manual entry, no delay.
Ad-hoc booking at the display
Found a free room? Book 30 or 60 minutes right at the door sign – no login, no app, no going back to your desk.
Check-in and ghost meeting killer
A check-in is required before the meeting starts. If nobody shows up within the configurable time window, the room is released automatically.
Integrations
Speaks your calendar’s language
ScreenWay Door & Sign integrates seamlessly with all leading calendar and booking systems – no major IT project, no data migration.
Microsoft 365 and Exchange
Outlook, Exchange and Teams Rooms – bidirectional real-time synchronisation via the Microsoft Graph API. App-only authentication with minimal permissions.
Google Workspace
Google Calendar and Meet – direct API integration without plugins. Mixed environments with Microsoft and Google rooms on one display are possible.
Zoom Rooms
Zoom Rooms integration – meeting status and room occupancy in sync. Hardware status for display, camera and microphone visible right on the door sign.
PoE and wireless e-paper
Power and data over a single cable (PoE) – no electrician needed. Alternatively, wireless e-paper displays for glass walls and listed buildings.
Security
Data protection, identity and Safety and security
Who sees which data – and what happens when the Wi-Fi goes down. ScreenWay Door & Sign is fully GDPR-compliant, supports single sign-on and keeps working reliably even during network outages.
GDPR-compliant data protection
Configurable per screen: public corridor displays show only the room status, internal displays can show the meeting title and organiser. All data on EU servers, DPA as standard.
Single sign-on with Azure AD and Okta
SAML 2.0, OpenID Connect, Microsoft Entra ID, Okta and Google Workspace SSO. Employees log in with their existing company credentials.
Offline resilience
If the connection drops, displays keep the last known status. Local caching mechanisms sync bookings automatically afterwards.
Tamper-proof audit logs
Every booking, extension, release and configuration change is logged with timestamp and device ID. Export to SIEM systems such as Splunk or Microsoft Sentinel.
For every kind of room
Conference and meeting rooms
From the small huddle room to the boardroom. LED status visible from 10 metres, Outlook sync, mandatory check-in and automatic release on no-show.
Desk sharing and hot-desking
Digital signs for flex desks – including day reservations, the name of today’s user and sensor-based occupancy detection.
Seminar rooms and lecture halls
Timetables, lecture times and short-notice room changes automatically on the door signs – integration with campus management systems.
Your benefits
No more empty rooms that are blocked.
ScreenWay Door & Sign solves the problem almost every office knows: rooms that look busy but are empty – and employees who are constantly searching.
Ghost meetings eliminated automatically
Mandatory check-in and auto-release: if you don’t check in, you lose the booking. The room is released automatically – no admin effort, no manual intervention.
30 minutes of search time saved every day
40 percent of employees waste up to 30 minutes a day looking for a room. ScreenWay makes availability visible immediately – LED status readable from 10 metres.
Optimise with data
Which rooms are booked too rarely? Where is demand peaking? The analytics show you how to sensibly adjust your room portfolio and booking policy.
Impact in numbers
fewer ghost meetings through automatic check-in and auto-release
Beyond pure booking control, ScreenWay provides data for a well-founded real estate decision – existing rooms become sufficient again, instead of expensive new leases.
Questions about Door & Sign
Any questions?
Get in touch and find out how ScreenWay delivers your solution for Digital door signs.
Get in touchROI calculator
What do digital door signs deliver for your business?
Adjust the sliders to your situation. The calculation updates instantly.
ROI in the first year
418 %
Payback in 3 months
How ScreenWay creates value
Auto-release after no-show
Mandatory check-in automatically releases blocked rooms – rebooking rate up from 10 to 50 percent.
+ 50 % rebooking
Live calendar sync
Outlook, Google and Teams Rooms in real time – no manual double entry.
0 conflicts
Floor overviews
Up to 8 rooms on one display – lobby and corridor overviews instead of searching the building.
– 30 min daily
Analytics for real estate
Utilisation per room made visible – data-driven decisions instead of costly new leases.
Scaling
Gartner (ghost meetings 30 %), Steelcase (40 % room searching), Comeen (45 % recurring ghosts), Worklytics 2025
We had daily conflicts over double-booked rooms. Since the ScreenWay door signs, ghost meetings have practically disappeared and the mood in the office is noticeably better.
Julia Faber
Workplace Manager at FinTech AG, Frankfurt
No more ghost meetings. Starting tomorrow.
Start with a free demo and see how ScreenWay Door & Sign makes your rooms more efficient, more transparent and less frustrating.
Can’t find your question?
We show you ScreenWay Door & Sign live in a free demo – tailored to your rooms.
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